Merchant Accounts: What You Need to Know

If you’re a business owner, you’ve probably heard the term “merchant account.” But what exactly is a merchant account, why do you need one, what documentation is required to open an account, and what fees are associated with maintaining it? In this blog, we’ll break down these questions to provide a clear understanding of merchant accounts and their importance in today’s business landscape.

What Is a Merchant Account?

A merchant account is a specialized bank account that allows businesses to accept payments from customers using credit and debit cards, as well as other electronic payment methods. When a customer makes a card payment, the funds are initially deposited into the merchant account before being transferred to the business’s regular bank account, typically on a daily or weekly basis.

Why Is a Merchant Account Needed?

Merchant accounts are essential for businesses for several reasons:

• Accepting Card Payments: In today’s world, card payments are a preferred method for many customers. Having a merchant account enables your business to accept these payments, expanding your customer base and increasing sales.
• Credibility and Trust: Accepting card payments through a merchant account enhances your business’s credibility and professionalism in the eyes of consumers. It can also help establish trust and confidence, leading to more sales.
• Convenience: Merchant accounts streamline the payment process, making it easier for both you and your customers. Transactions are processed electronically, reducing the need for manual handling of cash or checks.
• Global Reach: Merchant accounts enable businesses to accept payments from customers around the world, allowing for international expansion.

Documentation Needed to Open a Merchant Account

To open a merchant account, you’ll typically need to provide certain documentation. Payway will assist you in selecting the merchant account as well as the completion and submission of your application. The process may sound a bit daunting but it’s not so bad if you know a little about the review process and what documentation you’ll need to provide. Common documents include:

• Business Information: This includes your business name, legal structure (e.g., sole proprietorship, LLC, corporation), and contact information.
• Bank Statements: Providers may request recent bank statements to assess your financial stability.
• EIN or SSN: An Employer Identification Number (EIN) or Social Security Number (SSN) is needed for tax purposes.
• Processing History: If you have an existing merchant account or processing history, you may need to provide statements from your current provider.
• Business Plan: Some providers may ask for a business plan, especially if you’re a new business.
• Valid ID: Personal identification, such as a driver’s license or passport, may be required.

Why These Documents Are Needed

Merchant account providers request these documents for various reasons:

• Risk Assessment: They assess the risk associated with your business, ensuring that you can meet your financial obligations and mitigate potential fraud.
• Compliance: Documentation is often required to comply with financial regulations and anti-money laundering (AML) laws.
• Verification: Documents like bank statements and identification help verify your identity and the legitimacy of your business.

The quicker you complete your merchant account application and submit the required documents, the quicker the underwriter can start the review of your application. Timing also depends on the availability of the underwriter.

Maintaining a merchant account comes with certain fees, which may include:

• Setup Fee: An initial fee to establish your merchant account.
• Monthly Fee: A recurring fee for account maintenance and access to payment processing services.
• Transaction Fees: A per-transaction fee charged for each card payment processed.
• Discount Rate: A percentage of each transaction’s total amount, typically deducted by the provider.
• Chargeback Fees: Fees incurred when customers dispute a transaction.
• Statement Fees: Fees for receiving monthly statements detailing your transaction history.
• Early Termination Fee: Charged if you cancel your contract before its agreed-upon term.

Takeaways to keep in mind:

• Help with the merchant account application process is out there! Ask your payment processor if they provide this service.
• Get your documents together. The quicker and more thorough you are with your application, the quicker the review and set up.
• Work with a merchant account provider that you are comfortable with and can best service your business. Payway provides personalized support which starts with the submission of your merchant account application. We process all major credit cards, digital wallets and ACH transactions for card-not-present and ecommerce businesses. And, once you’re up and running, you can always count on us for ongoing support 24/7!

A merchant account is a vital tool for businesses seeking to expand their customer base and streamline payment processing. While the required documentation and associated fees may seem daunting, they are necessary to ensure the security, credibility, and efficiency of card payment transactions. When choosing a merchant account provider, carefully review the terms and fees to find the best fit for your business’s needs and budget. Ultimately, a well-managed merchant account can contribute to your business’s success and growth.